Teespro Recruitment Limited – Privacy & GDPR Notice
Updated: March 2025
Introduction
Teespro Recruitment Limited is committed to protecting and respecting your privacy.
This notice sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. The UK General Data Protection Regulation (UK GDPR), along with the Data Protection Act 2018, governs how we collect, process, and store personal data—enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate.
Your rights under UK GDPR are set out in this notice. This notice was last updated in March 2025.
For the purposes of data protection law, Teespro Recruitment Limited (Company No. 13487146) registered at Commerce House, TS1 1DE, is the data controller.
You can contact us at info@teespro.co.uk for any data protection queries.
Who We Are and What We Do
We are a recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003. We may also provide outsourcing, contracting, and marketing services.
We collect the personal data of the following types of people to undertake our business:
- Prospective and placed candidates for permanent or temporary roles
- Prospective and live client or hiring contacts
- Supplier contacts to support our services
- Employees, consultants, and temporary workers
We collect information to carry out our core business and ancillary activities.
How We Collect Your Information
1. Information You Provide Directly
You may give us personal information by:
- Registering on our website
- Filling out forms
- Sending your CV or application
- Contacting us by phone, email, or other communication
- Participating in surveys, events, or social media interactions
This may include:
- Name, address, email, phone number
- CV, qualifications, work history, and references
- Nationality and Right to work documents
- Social profiles (e.g., LinkedIn)
- Employment preferences and salary expectations
2. Information We Collect Automatically
When you visit our website, we may collect:
- IP address, browser type, login data (if applicable)
- Pages visited, search queries, interaction patterns
- Device and location data
3. Information from Third Parties
We may also collect data from:
- LinkedIn and job boards, CV Libraries
- Referrals and business cards
- Public websites or CV databases
- Corporate websites, social media
When we collect your data from third-party sources, we will notify you within 30 days of acquisition.
We may also receive data from third parties such as:
- Clients and business partners
- Subcontractors and service providers
- Credit agencies or professional advisors
Purposes of Processing and Legal Basis
We process your data for:
- Provide recruitment services
- Fulfil contractual obligations
- Comply with legal obligations
- Pursue our legitimate business interests
- Market relevant services (where permitted.
Where required, we will obtain your explicit consent—for example, before introducing your details to a client.
Legal bases include:
- Legitimate interests: to match candidates with job roles
- Contractual necessity: where we’re entering into a placement or service agreement
- Legal obligations: compliance with employment and financial regulations
- Consent: for specific activities such as submitting your profile to a client
Legitimate Interests
As a recruitment agency, our legitimate interest includes:
- Building and maintaining a candidate database
- Matching candidates to relevant opportunities
- Supporting career development
- Contacting you about roles, updates, and events
Consent
Where consent is required, we will ask clearly—via email, phone, or online—and record your response.
You may withdraw consent at any time by contacting us at info@teespro.co.uk.
Other Uses of Your Data
We may use your data to:
- Notify you of service changes
- Present our website content effectively
- Conduct internal analysis, research, and service improvement
Disclosure of Your Information
We may share your data with:
- Clients (to introduce candidates)
- Candidates (to coordinate interviews)
- Subcontractors (e.g. IT providers, marketing services)
- Analytics and search providers
- Compliance and credit reference agencies
We may also disclose your data:
- In the event of a business sale or restructure
- To comply with legal obligations
- To enforce our terms or protect our rights
Third parties may process your data based on:
- Their legitimate interests
- Contractual necessity
- Legal obligations
Data Storage and Security
Your data is stored in secure systems hosted via Microsoft Azure within Europe. Microsoft’s data centres apply robust security measures including biometric access and 24/7 monitoring.
Although we use secure systems, transmission via the internet is not entirely risk-free. We encourage you to keep your passwords confidential and use secure networks when sharing data online.
Retention of Your Data
We retain data only as long as necessary to:
- Provide recruitment services
- Fulfil legal obligations (e.g., HMRC or DPA compliance)
- Maintain a historical record for legitimate business purposes
Teespro Recruitment retains your data only as long as necessary to provide recruitment services or comply with legal obligations
- Work-seeker records: Minimum 1 year (per EAS regulations)
- Statutory records (e.g. payroll, holiday pay, pensions): 3–6 years (per HMRC)
- Candidate records: Up to 5 years under legitimate interest (reflecting long hiring cycles in engineering and technical sectors)
Where consent is obtained, we retain your data in line with our retention policy. We may seek renewed consent once this period expires
You may request deletion sooner unless retention is required by law.
Accuracy of Your Data
To help keep your data accurate, we:
- Allow you to manage your data via our website
- Confirm details before introductions
- Stay in regular contact for updates
Criteria for Data Retention
We consider the following when deciding how long to keep your data:
- The nature and accuracy of the data
- Our legal obligations
- Whether an interview or placement has taken place
- Industry-specific practices and requirements
Your Rights
Under UK GDPR, you have the right to:
- Be informed about your personal data
- Access the data we hold
- Rectify incorrect or incomplete data
- Request erasure (“right to be forgotten”)
- Restrict or object to processing
- Data portability (in certain cases)
- Not be subject to automated decisions without human involvement
To exercise your rights, contact us at info@teespro.co.uk.
Changes, Queries, and Complaints
We will post any changes to this notice on this page. For queries, contact us at info@teespro.co.uk or call 01642 044760.
If you are concerned that your data rights have not been upheld, you can contact the Information Commissioner’s Office (ICO) at 0303 123 1113 or visit https://ico.org.uk/concerns